Researching the Cost of Dynamics NAV?

Woman contemplating price of NAV

Dynamics NAV does not come in a box with a bar code, so it’s difficult to get a true definitive price before an actual quote or implementation.  Reason being, no two businesses are the same, the standard factors affecting ERP implementations are usually coupled with many different elements that drive different levels of customization and affect ERP implementation costs. However, there are several buying options that can help any CEO or CFO know NAV’s ballpark price before entering negotiations with any partner.  Even though the research can seem daunting, 110,000 businesses have already implemented this powerful business software.

In the “What’s my price?” e-book, Microsoft presents the factors a business person should take into account to determine the total cost of implementing Dynamics NAV.  Below find many of the factors that affect ERP implementation costs, including a few of those often overlooked: Read more

Upgrading ERP software

Upgrading Your ERP Software in 2015

Organizations not keen on agile operations are usually resistant to upgrading ERP systems. Installing a new system brings about unprecedented changes, turmoil and complexity. However, every software has a lifespan and sooner or later, you will need to upgrade your ERP.

Over time, ERP systems lose their crispness and their capabilities start declining. Your competitors start getting a slight edge over your organization and if you don’t upgrade, output can significantly reduce due to inefficiencies.

Upgrading ERP Software

You will realize there is a decline in your ERP performance when  output and revenues reduce and errors are encountered frequently. Below are five warning signs that you should upgrade your ERP in 2015:

  1. Your ERP Does Not Fit Your Business Processes

If employees are struggling to adapt your business processes to fit the ERP, then you need to upgrade. When the EPR was installed, it was meant to make business processes more efficient; not the other way round. However, over the years your business’ best practices may evolve rendering the ERP irrelevant for many processes.

When the ERP is not flexible to adapt to changing practices, employees will find a workaround. When some tasks are handled manually, efficiency reduces and data inconsistencies are likely to occur. In such a case, you should think of upgrading your solution to a modern one.

  1. Your Business Costs Have Increased

As your business grows, some processes may become irrelevant. On the same note, new departments may be created and old ones pruned or merged with others. Such changes are expected in any dynamic business and may make the initial total cost of ownership of your existing ERP irrelevant. Upgrading your existing legacy solution may become necessary to address such changes.

Modern ERP licenses are highly competitive and flexible. For example, most new ERP solutions are based on cloud technology and served on a SaaS model. The SaaS model enables organizations to “pay-for-consumption” for the extent of services they need.

As you choose an ERP software, you should not only watch your initial installation and recurring charges, but also consider how the system will perform compared to your existing solution.

  1. The ERP Does not Support Cloud Computing

Your organization may not have already moved to the cloud but it is only a matter of time before it does. When migrating to the cloud, ERP upgrading becomes essential. There are many advantages of cloud ERP. For example, cloud ERP eliminates much of the infrastructure maintenance, security issues and upgrades of the software from your organization. The vendor is responsible for handling the technical side of the infrastructure.

Cloud ERP solutions allow many concurrent users to access the system at one time and from anywhere they are connected to the Internet. This saves the organization from investing in additional hardware for more users like legacy solutions require.

  1. Staffing and Vendor Reliance

When your current system was installed, it is likely that many IT staffers understood how to use it optimally for different processes in your organization. However, over the years, customization and IT staff turnover may have left you with only a few users that truly understand how to configure and use the system. What will happen if these staff were to be hired by your competition?

If your organization is at a point where only a handful or employees understand the ERP and are irreplaceable, it’s time for an upgrade.

  1. People Start Working Outside the ERP System

When your business processes and activities change and the ERP can no longer support them, employees start creating their own ways of working. For example, consider a situation where your organization adds a product line or process that cannot be accommodated by the legacy solution.

Here, users will resort to using private databases or traditional spreadsheets. This creates a process management island inside your organization that is not supported by the ERP system.The result is having multiple silos of information that cannot be integrated into the system. Problems such as data inconsistencies are common with organizations that have multiple information silos.

If any of the above red flags are evident when you evaluate your current ERP system, it may be time for an upgrade.

Enterprise Mobility Solutions

Acumatica ERP

Acumatica ERP: From Sale To General Ledger

Selling business software can be a tough job even though every business needs it. No matter what your company size or industry the need to track leads, prospects, customers, receivables, payables, general ledger
(GL) and then reporting profitability are the key components. Since the majority of all businesses are small to medium sized they can’t afford a true ERP system and have to rely on QuickBooks and piece together the rest of the solution by adding a CRM and a strong line of business solution. Typically there is never an integration and so staff is wasting time by doing duplicate entries into the software and there are terrible errors in the data – that no one trusts! Most software solutions do not have all the key software modules in one system at an affordable. In addition you end up paying for the software modules you need and the user license which is expensive. Often this means that companies have staff that does not have access to the business software. This lack of visibility throughout the business can cause lost productivity, low morale, poor customer service, and more. If you are a business owner or manager then you know this to be true. Wouldn’t it be great to have a business software solution for services or distribution that includes all the modules you need from lead prospecting to the general ledger financial reports without the purchase of ‘user licenses’? Well there is a software solution that does just that; Acumatica ERP.

It is exciting to me to see an ERP solution that can compete against some of the big ERP solutions and blow them away with the pricing! Take a look at this Infographic and then reach out to Clients First to find out more!

Acumatica ERP

What is Acumatica ERP?

Acumatica is a software solution that is priced by Suite or Module, not by USER LICENSE. This can be a huge plus for companies that have a lot of users that either need to process transactions or just need to have read only access to information. Either way, there is no charge for user licenses. Acumatica is a great option for companies that need strong Sales, Distribution, and Financials. Acumatica also has Project Accounting and Manufacturing. We sell you what you need or you rent what you need.

Since Acumatica is browser based your business can either use the software in the cloud as a service (rent), purchase it and use host with Amazon, or purchase and install this with the server in your office. Your installation and purchase choice.

Call or email us to find out more!

By Nancy Phillippi

Cloud ERP

Cloud ERP The Key To Start Up’s Success

PMSNZ, an electronic component manufacturer based in New Zealand, has recently found itself in a situation that many start-ups will identify with: trying to develop and market new products, while there was no incoming revenue; keeping operating costs down; tracking capital from multiple investors; accurately reporting to investors; complying with customer-specific contractual agreements; and meeting complex industry regulations and accounting rules.

Cloud ERP

Additionally, as the organization grew quite rapidly, it had to handle an increasing amount of data, including financial operations, transactions, work orders, employee and customer information, etc. Though the company struggled to manage all these with Microsoft Excel, Word, PDF files, and different accounting software solutions, Nathanial Fairweather, the managing director of PMSNZ, has come to the conclusion that they needed a cloud ERP solution able to sustain rapid growth and adapt easily to new business needs. After a series of deliberations, they’ve chosen Acumatica’s cloud software startup program.


Unlike other ERP systems, Acumatica’s start-up program has been especially developed for small, young organizations. This means that it can help start-ups go a long distance without upgrading to advanced functionality. The system not only is affordable, but also can keep up with unique business requirements, while offering the functionality a start-up may need to grow its organizational structure and expand into new markets.

Furthermore, companies must find a way to comply with unique needs and demands if they want to remain competitive. Often, this means developing custom products and services. But how can a small start-up handle the complexity usually associated with custom processes? By adopting an agile, flexible yet robust cloud ERP solution, such as Acumatica.

Embedded with a complete suite of business management capabilities, Acumatica can help you:

  • Save money – Delivering cloud-based ERP functionality, this system allows organizations to avoid investments in hardware infrastructure and IT support, which translates into lower costs.
  • Eliminate the need for in-house IT personnel – By hosting your applications in the cloud, you don’t need personnel to manage specific IT tasks, such as server configurations, maintenance, and technical problems. Instead, your staff can focus more on business processes that improve revenue generation.
  • Benefit from advanced scalability – Acumatica is one of the few cloud ERP solutions that are completely scalable. This means that it can grow together with your business, enabling user and functionality adjustments according to changing business demands. You can also try out new third-party software and implement applications for small user groups without making a large investment.
  • Get flexible, accurate reporting – Unlike other enterprise management solutions, which limit the number of reporting functions users can access, Acumatica makes available the same reporting options to all of its customers, including start-ups.
  • Develop a business continuity plan – Business continuity is very important for a young organization trying to build its brand reputation. To help you with this, Acumatica provides a series of tools that facilitate real-time backups, off-site encrypted synchronization, automatic failure testing, etc., enabling efficient disaster recovery and business continuity planning.
  • Get the latest security features – The team behind Acumatica has much more experience in securing company information than a typical in-house IT department. Since Acumatica provides a variety of security features, from access controls to data encryption and sever-based logic processing, your data is more secure with this solution deployed to Microsoft’s Windows Azure than it would be in your own server room.

Acumatica: The Cloud ERP System You May Be Looking For

Coming back to the case study mentioned above, Acumatica helped PMSNZ increase its productivity by 20 percent and obtain ISO 9001 Quality management System certification in the first year, while keeping integration, customization, and licensing costs at a minimum.

As Fairweather said, the biggest payoffs of using this cloud ERP system were the ISO certification and the flexible licensing model, which enabled easy addition of new users without having to pay extra fees. Another key benefit was the perfect integration of business data with key processes, allowing the start-up to streamline all operations from day one. Additionally, as this young company continues to grow, many of the features it needs are already there or can be configured quickly and easily.

Clients First Texas Connecting the dots with your business processes

Acumatica ERP: Keeping The Cost of Ownership Down

When selecting an ERP solution for your organization, there are a lot of factors to take into consideration. One of these factors relates to empowering your employees, in the true sense of the word, by allowing them to do their job no matter where they are. Although attempts to do this have failed over the years, advanced systems, such as Acumatica ERP, are now delivering complex business solutions that can help companies unlock their true potential and perform more efficiently than before.

Acumatica ERP

Built on a complex web-based architecture, Acumatica is one of the few solutions that provide complete ERP functionality, while keeping the total cost of ownership down. What’s its secret? That’s quite simple: HTML5.

Why HTML5?

Acumatica ERP is a browser-based application optimized for mobility, speed, security, adaptability, and ease of use. An element that has turned Acumatica into one of the best ERP solutions available today is HTML5.

Unlike other programming models, which require people to build and store elements in folders, and then render them in browsers using plugins, HTML5 allows developers to create and upload codes directly to servers, everything being put together by browsers upon uploading web pages. This means that an application that uses HTML5 doesn’t need external plugins to work. As a result, the amount of processing power needed by browsers to render HTML5-based content is lower than the power required for other type of content, such as Flash animations.

A strong point of HTML5 is that it delivers a powerful Web Client that can perform optimally even on low bandwidth connections and devices with limited performance, such as tablets and Smartphones. Therefore, Acumatica ERP allows any company to take advantage of cutting-edge technology, regardless of its IT infrastructure.

But HTML5 solves another essential issue: the need to create different website versions for different devices. Not too long ago, accessing a website from your tablet or Smartphone would get you a “limited” version compared to the version you were able to access from your PC. Now, HTML5 gives designers an easier way to develop websites, the same codes being used on all devices, offering users a more consistent, optimized experience. Additionally, since HTML5 is lighter on resources, it’s more responsive than other programming models.

Performance, Usability, and Costs

New technologies are usually created to replace obsolete, inefficient systems. This also applies to the ERP sector. If a while ago, HTML5 was perceived as a low-quality platform, especially due to certain performance-related issues, a high number of developers have pointed to a “tools” gap. According to Robert Shilston, director of FT Labs division, the main issue with HTML5 “is the maturity of tools,” especially memory management and debugging applications.

Acumatica technicians have also confirmed the “tools” gap. By simply developing applications to fill this gap in HTML5, they’ve turned Acumatica ERP into a comprehensive business solution with advanced functionality that others are promising to deliver in about two or three years from now.

Since users expect modern applications to offer superior functionality, developers are using more complex bunches of interrelated HTML5 codes. Quite surprisingly, these codes not only work in harmony, but also provide better usage of hardware and greater optimization.

By combining HTML5 with web-application servers and web services, Acumatica delivers one of the most affordable ERP solutions for SMEs. Why is this system less expensive than other ERP solutions, while providing advanced functionality? This is simply because HTML5 is free; native programming is not.

With HTML5, you can just write codes in Notepad and then embed them into your website. Additionally, Acumatica includes a dedicated development environment that comes with everything you might need to build new business applications. Since you don’t need third-party software to create applications, Acumatica is one of the best solutions you can find to cut down costs.

Currently, HTML5 attracts millions of developers who are ready to make the most of it. Since many of them have already realized that improved tool usability is the only way to bridge existing gaps in HTML5, we’ll soon be able to exploit the true potential of this programming model and develop new business solutions that, similar to Acumatica ERP, will help us increase productivity, performance, and profitability.


Acumatica Cloud ERP

Acumatica Cloud ERP: ERP And CRM Integration

Competing with large organizations isn’t easy, especially for a small company already living close to the edge. While industry giants have all the resources they need to conquer markets, SMBs are struggling to keep up with them by adopting advanced ERP and CRM software solutions. Though these systems could help small organizations grab more market share, the implementation and maintenance costs usually associated go far beyond what most SMBs can afford. But that’s very likely to change.

ERP and CRM Integration in the Cloud

Acumatica cloud ERP integrated with CRM functionality is one of the most affordable and efficient business solutions a small organization can get to automate processes, systemize activities, identify new business opportunities, and manage the relationship with customers. By incorporating CRM in ERP, Acumatica connects a series of critical applications in a single system, minimizing the risk of errors and improving efficiency.

Acumatica Cloud ERP

In the absence of this system, employees would have to complete many tedious, often error-prone, manual tasks that slow down processes and add to operational costs. For example, your sales personnel will need to enter new customer information manually into the CRM module and then email it to the accounting team. Someone in accounting must collect data and then enter it – again, manually – into the ERP system.

Unlike other ERP solutions that mainly converge to streamline, optimize, and automate basic business processes, Acumatica cloud ERP focuses on many other areas, including identification of new markets and customers, lead conversion, and back-end order fulfillment. As unexpected as it may seem, the last three elements are closely linked to business growth: the faster prospects turn into leads, and leads into customers, the sooner orders are shipped and more products are sold within the same timeframe, which usually results in higher profit margins. Thus, a small company using Acumatica has great chances to get more business and compete more efficiently in the marketplace.

Besides all these, Acumatica delivers a wide range of benefits, relating to:

  • Processing speed – Delivering a fully integrated ERP-CRM solution, Acumatica is much faster than any ERP system complemented with separate CRM components. Let’s assume that an opportunity opens up in Acumatica’s CRM module. Since the CRM module is now part of ERP, any changes made in CRM will automatically impact the entire system, triggering specific processes in ERP, including payment and order fulfillment. Conversely, if the module operates as a separate component, communication could be delayed or interrupted, which may result in missing an order.
  • Versatility – To fit the needs, demands, and IT capabilities of all users, Acumatica makes available multiple deployment options, including on-premise and cloud models. This means that it can grow with your organization, while keeping it running smoothly. Additionally, it interconnects all areas of your business, from finance, sales, and marketing to support staff and business partners.
  • Accuracy – As soon as data is introduced into the system, it can be used in a wide range of processes, without requiring extra manual processing. This ensures that relevant, correct pieces of information make it from one application to another. Since Acumatica cloud ERP is seamlessly integrated with CRM, up-to-date information is distributed in real time to all departments.
  • Cash Flow – ERP and CRM integration is critical for generating automate payment reminders and alerting finance personnel. This could help you identify revenue in a timely manner and avoid situations in which your cash flow runs lower than the minimum accepted.
  • QuotesAcumatica cloud ERP combined with CRM allows your employees to access customer profiles, previous quotes, price updates, etc. This is especially useful when a repeat customer requires a new quote or wants to negotiate the quote provided. In this case, your sales reps can access the system and check the information they need in order to offer the client a fair price.

Since Acumatica makes available ERP and CRM functionality on a single platform, viewing information, adding and removing data, checking order statuses, creating reports, processing payments, and completing many other tasks is now a snap. Even more, by integrating Acumatica cloud ERP and CRM with other software solutions, you can get integrated views of your company, from general overviews down to very specific details.

Acumatica Cloud ERP

Acumatica Cloud ERP: Why Choose Acumatica?

Nowadays, most ERP solutions incorporate critical business functionality, which enables companies manage different business areas, from financial, manufacturing, project accounting, and distribution operations to customer and vendor relationship. But more important than the functionality provided is the platform on which an ERP solution has been built, as it dictates how efficient, robust, and flexible the system is, how it integrates with third-party software, and even how new features will be developed and added to the core functionality.

Acumatica Cloud ERP

From this viewpoint, Acumatica Cloud ERP delivers one of the best software alternatives you can get for your company. Since it provides a variety of applications and tools on a single platform, the system consolidates all business information and processes, while enabling users to adopt the SaaS delivery model quickly and easily.

Cloud ERP: Why Choose Acumatica?

Developed on the latest cloud and mobile technologies, Acumatica Cloud ERP platform, commonly referred to as xRP platform, takes advantage of the Microsoft stack, which provides superior flexibility and scalability via Visual Studio and clustered web servers/databases.

Thanks to the solid, versatile, and scalable xRP platform, users are able not only to benefit from the current Acumatica ERP functionality, such as MySQL, Single Sign-On, Amazon RDS, B2B ordering, and multi-warehouse purchasing and allocation, but also to build new features and applications. This will allow organizations to broaden the capabilities of Acumatica and use the system in a variety of niche areas, ranging from healthcare, education, manufacturing, and distribution to oil and gas. For organizations with specific needs, Acumatica delivers additional functionality, which can be used to integrate the system with multiple applications simultaneously, schedule transactions according to customers’ needs, and define business operations based on sub-account restrictions.

Since Acumatica offers a wide range of applications on a single platform, streamlining business processes has never been easier. For instance, you can create custom dashboards and reports to get complete information on inventory items, order statuses, customer and vendor information, etc. Below are a few elements that differentiate Acumatica Cloud ERP platform from other solutions intended for SMEs.

  • Access – Delivering a web-based ERP solution, Acumatica authorizes user access to real-time information via any web browser, both on PCs and mobile devices. No matter how many users access the system, Acumatica allows them to navigate from one application to another and complete different tasks rapidly.
  • Customization – Acumatica’s features and applications are fully customizable, giving you the ability to custom design and set integrations, reports, workflows, dashboards, etc. Additionally, the xRP platform enables the redistribution of customizations, helping you avoid conflicts with existing applications and features.
  • Deployment – By making available a variety of deployment configurations, Acumatica enables the organizations trapped in legacy technologies to update their systems rapidly, while staying abreast of upcoming changes in ERP. On the other side, Acumatica Cloud ERP allows you to switch back from SaaS to on-premise deployment alternatives hosted at a datacenter, as your business requirements change. Being able to switch between different deployment models can help you keep business costs to a minimum.
  • Experience – The new xRP platform delivers a rich interface along with flexible on-page navigation, offering a fast, dynamic, and intuitive user experience. Acumatica displays different operations on a single screen so that you can manage everything more easily. As well, advanced filtering in grids, improved keyword research, superior drag-and-drop functionality, and total integration with Excel enable you to complete various tasks more quickly than before.

The new Acumatica platform not only makes results available when you need them, in succinct yet clear and comprehensive views, but also allows you to customize and extend system capabilities to meet very specific business needs. In a nutshell, Acumatica delivers a very convenient business solution, which is embedded with all the tools you may need to accelerate integration and transformation in various business scenarios.

Acumatica’s platform-versus-application approach is fairly new – and somehow unexpected – in ERP. However, with an increasing number of users finding the Acumatica Cloud ERP easy to work with, industry watchers believe that the new approach will entail significant change in the ERP sector.

Cloud ERP

Cloud ERP: The Perfect Solution for Startups Today

It’s hard to deny the explosion of ERP solutions available today for small, medium, and large enterprises. Further, the claims made by most ERP vendors sound fantastic. Now, the question is: are they fantastic to all companies, regardless of their niche? Do all organizations need an ERP system? When an enterprise is evaluating ERP solutions, does its size matter? What about startups? Could they really benefit from an ERP system? Should they opt for an on-premise or a cloud ERP solution?

Yes, we know, there are so many questions. However, choosing the right ERP solution for a startup is almost impossible without answering all these queries.

Cloud ERP for Startups

The first years are always tough for a startup. Not only is the company new, which means that it doesn’t have a stable, growing client base; also the business owner is looking for ways to save money. This often means cutting down on business expenses.

cloud erp

As a result, most startups cannot afford to invest in high-end ERP solutions, which are way too expensive for a young company struggling to survive in a weak economy. Therefore, most startups turn to basic accounting systems, which lack the functionality and flexibility they need to keep up with today’s fast-changing marketplace.

However, everything is about to change. Acumatica, a leading provider of business management software products, have specially developed a cloud ERP solution, called the Startup Program, for newly established businesses. The product makes available a series of accounting and business management capabilities that entrepreneurs can use to take control of their companies. By opting for Acumatica’s Startup Program, you can benefit from:

  • Out-of-the-box functionality: Set by default, Acumatica provides valuable insights into key business area and processes as soon as you implement it. Even greater is that the system can be integrated with existing software solutions, customized according to your needs, and complemented with a variety of applications and tools required to meet specific business goals and industry functionality.
  • Superior flexibility: Acumatica offers great deployment flexibility, allowing users to host business information on premise or in the cloud, in multi-instance or multi-tenant environments. If you choose the cloud ERP alternative, you’ll be able not only to use Acumatica on any device, but also to access information and applications from anywhere, at any time. This software solution is also compatible with a variety of web browsers, including Internet Explorer, Chrome, Safari, and Mozilla Firefox.
  • Real-time collaboration: Similar to other ERP solutions, Acumatica comes with a centralized database, which means that everyone has access to the same information, which is updated in real time according to the changes performed by users. With Acumatica, you can generate or access last-minute reports to make informed, timely decisions.
  • Useful technology: Acumatica’s Startup Program can handle large volumes of data and transactions with ease. Internet of Things (IoT), Big Data, Bring Your Own Device (BYOD), Bring Your Own Cloud (BYOC), and Bring Your Own Network (BYON) along with Social Customer Relationship Management (CRM) are just a few concepts the system is able to manage without third-party applications.
  • Advanced features: Complemented with multi-company, multi-language, and multi-currency capabilities, Acumatica can help you expand into international markets easily and quickly.
  • Simple yet effective development environment: The Startup Program makes available the .NET technology framework, which means that the system can be further developed without having to employ the services of other developers.
  • Subscription options: Acumatica gives you the opportunity to invest in a traditional software license or to go for a subscription plan that makes sense for you.

The features included in the Startup Program have been especially developed to help entrepreneurs handle and streamline different business areas, including financials, distribution, project accounting, and CRM. Additionally, the solution is completely scalable, which means that it grows with your organization, offering complete support through various stages of the business lifecycle.

Enabling users to switch between on-premise and cloud ERP system alternatives and add new functionality as needed, Acumatica is one of the most reliable, cost-effective ERP solutions you can get for your startup.

Cloud ERP

Why Acumatica is Better than QuickBooks for Growing Organizations

After a few years, many growing organizations realize that QuickBooks is no longer enough for their thriving business. While the software is an excellent accounting system for small and medium-sized enterprises, its capability is limited and if you are expanding, it can slow down your business.

Most businesses that outgrow QuickBooks opt for Acumatica cloud ERP. The ERP solution is more robust and better at handling the complexities brought about by expansion.

Acumatica helps businesses eliminate manual business management processes through an integrated set of accounting, sales, inventory, customer management and ecommerce modules.

Acumatica ERP

If you find that QuickBooks is unable to generate the reports you need, most of your accounting reporting is done in Excel, or have inadequate visibility of various areas of your business, it may be time to look into an ERP solution.

Signs that You Have Outgrown Your Software

How can you know it’s time to move from QuickBooks to an ERP solution?

  • You need to create custom consolidated financial reports for multiple companies.
  • You are constantly jumping back and forth between different applications due to a lack of integration.
  • Your organization has a need for audit and compliance reports.
  • You need to consolidate companies with multiple currencies into one or process multi-currency transactions within one company.
  • You are wasting too much time on billing your customers and duplicate data entry.
  • You cannot determine the organization’s true cash balance.
  • You have more than a few transactions that need to be entered per month.
  • You have more than 15 users and most of the time, need to provide them with full or read-only access to your accounting software.

According to a report by Tech Validate, 30% of Acumatica users transition to the software from QuickBooks. The major reason for transitioning is the need to have a robust ERP solution that can provide more business insight and support their successes and growth.

Why Use Cloud Business Management Software

Data is always changing when transactions are done. A business management software treats your business events as end-to-end processes, enabling you to have a real-time look on the status of your business. For example, when a completed order is shopped, an invoice is produced and inventory balances automatically updated.

Cloud based ERP solutions like Acumatica provide robust functionality and sophisticated reporting capabilities for small but growing companies. The solution can be configured to meet the exact needs of your company and deployed in a variety of platforms.

Cloud based systems are flexible enough to fit a business of any size, so they grow with the company. The solutions can also reduce paper transactions, manpower and transaction cycle time in your organization.

Any cloud provider you choose should understand your business to provide a robust solution that will increase efficiency and ensure accuracy. Acumatica is one such solution.

Advantages of Acumatica over QuickBooks

i) Automated Business Processes

Acumatica automates most business processes, eliminating manual time-consuming work that can limit your organization’s growth. The ERP makes it easy to carry out different processes such as timesheet entries, expense report submissions, sales quote approvals, purchase order approvals among others.

ii) Real time Reports

Acumatica provides real-time reporting to multiple users, regardless of their location. Users can see reports by department, product or office from a configurable chart.

iii) Global Business Ready

The ERP software simplifies the accounting process of organizations doing business in multiple jurisdictions. Through Acumatica, users can manage multiple entities, languages and currencies in a single integrated system. Users can also perform currency revaluations and translations and consolidate offices and products worldwide.

iv) Audit Trail

An audit trail is critical for organizations looking to achieve compliance goals. Acumatica provides a complete audit trail, enabling you to understand who, where and where transactions were approved and entered.

v) Integration with Third Party Systems

Acumatica delivers a full set of accounting, inventory management, purchasing, customer management and other business management solutions. The ERP features import/export tools and has a robust API that allows integration with third party systems such as Avalara.

Businesses that have outgrown the capabilities of QuickBooks can upgrade to Acumatica to enjoy a robust, more integrated accounting solution that can be deployed on-premise, hosted or purchased as an all-inclusive SaaS solution.



Acumatica 5.0 Beta, Featuring New Mobile Development Framework

Acumatica, one of the fastest growing providers of cloud business management software, unveiled its much anticipated 5.0 beta release. The new software version was unveiled on August 25th, 2014 at Denver Colorado, in front of more than 400 partners and customers at the company’s Partner Summit.

Apart from previewing the latest version of its cloud-based business management ERP, the upstart showcased ISV momentum and commitment and honored some of its best partners during the summit.

Jon Roskill, Acumatica’s CEO, started the keynote highlighting that the company was going after Sage and NetSuite’s market before moving to the approximately one million midmarket prospects looking for cloud ERP solutions.


Touching on NetSuite’s entry into the midmarket category, Roskill highlighted that there is a large untapped midmarket that its partners can add value to and own. The midmarket is all part of Acumatica’s goal to reach over $1B in revenues.

Acumatica is focusing on its partners to grow its business and increase market share. The cloud ERP service provider is putting partner sales at the core of operations rather than leaving them hanging on the sidelines, like has been witnessed with many ERP vendors when transitioning to the cloud.

The company’s cloud transition is being led by an experienced team in operational leadership structure. First is Roskill who joined the company in March as CEO after spending 20 years at Microsoft. There is also Richard Duffy, the VP of Partner Strategy and Enablement, who is a former SAP Business One sales and marketing manager.

The size of cloud prospects in the midmarket category remains to be seen but Acumatica is certain about it. During his presentation, Roskill highlighted the company’s growth rate, which is the fastest in the cloud industry, at over 50 percent. When you consider the additional funding from MYOB, it’s clear Acumatica is moving from being an upstart to broader recognition.

Mobile Development Framework

Acumatica version 5.0 is expected to be released in General Availability by the end of 2014. During the presentation, Roskill and others demoed the user interface of the 5.0 version. The new ERP sports great features like an overhauled HTML 5 UI that looks great, business process wizards, single sign-ons among others.

One of the key highlights of the 5.0 beta release is a mobile development framework that partners can use to reach customers through the mobile market without having to hire developers. The framework is an HTML 5 based toolkit that makes it simple to create iOS and Android apps in C##.

Below is an overview of the features in the new release:

  • Single sign-on, which makes it easy to embed Acumatica into external apps. Users can sign on once and use Windows Live ID, Google, and Windows Azure ActiveDirectory.
  • An improved UI interface that provides a better user experience, while remaining familiar to users.
  • Universal search is lightning fast. The search has been rebuilt to use a full-text search engine in MySQL/SQL Server and ranks results based on relevance.
  • Integration with Microsoft Office 365 and Exchange is now possible. Users can sync appointments, emails, tasks and contacts with Acumatica and the two Microsoft products.
  • Customers can now view inventory, check order status and place orders through B2B ordering. The sales team will have more time to follow up and close prospects rather than spend time answering simple inventory questions.
  • The expense claims has been redesigned, allowing users to enter expense receipts individually and combine them later. Management can also reimburse employees for expense receipts in foreign currency.
  • The discounts and pricing engine has been revamped to speed up entry and maintenance of prices.
  • An improved So-Po link ensures that inventory promised to a customer cannot be wrongly shipped to another customer.
  • Business process wizards can be configured and implemented using assigned task lists. This makes the whole process faster.
  • The lead and contacts duplicate verification feature allows users to identify duplicate contacts, leads, or accounts on entry using different transformable parameters.

Acumatica’s great UI, robust cloud integration kit, and ease of pricing, deployment and consumption  are some of the strengths that make it a formidable choice for any company looking for a modern ERP solution.

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