SAP Anywhere Customers Replace with Acumatica or Dynamics

SAP Anywhere did not go far.  In a prepared statement, a SAP representative said  it evaluates its current solution portfolio from time to time and makes changes based on its overall cloud ERP strategy.  “As such, we have decided to sunset the SAP Anywhere solution,” said SAP. “We will be working closely with our customers to help them transition off the product and to find a new SAP solution that best fits their needs.” Read more

Acumatica Development

Acumatica Cloud xRP Virtual Summit

We are a little late announcing this Virtual Developer Conference but there is still time to join.   Best of all it’s free!   If you have any interest in learning why our development team, customers and consultants love Acumatica then attend and find out why. Day 1: Wed, June 21, 2017 @ 10:00am – […]

Fast and Easy Expense Reporting

If you’ve ever watched the TV series “The Office” that was about a fictional paper distribution company called Dunder-Mifflin Inc. you might remember how Regional Manager, Michael Scott, absolutely detested the branch’s human resources representative, Toby Flenderson. Some viewers would wonder what sparked his hatred for Toby, with no obvious reasons in sight. Unfortunately, the events leading up to rivalry were never revealed, but maybe the answer was in our faces all along. Perhaps Michael didn’t like Toby because Toby oversaw all HR  paperwork and obligated him to do it.

It makes sense that a manager would rather focus on getting work done (or in Michael’s case, focus on having fun) than using that time to do deal with necessary HR tasks such as timesheets, payroll and expense reporting. We all know those things can be an annoyance, but we also know they must be done. Although there is no way of getting rid of them they don’t have to be stressful and time-consuming.

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Acumatica: A Management View of Security in the Cloud

In this article, we will be highlighting some of the cloud security features in Acumatica, a cloud-based ERP solution with no user license cost and a knack for manufacturing. But, before we even begin talking about a particular Cloud software’s security, let’s address the concerns that management usually holds for cloud security as a whole:

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Cloud ERP

Cloud ERP The Key To Start Up’s Success

PMSNZ, an electronic component manufacturer based in New Zealand, has recently found itself in a situation that many start-ups will identify with: trying to develop and market new products, while there was no incoming revenue; keeping operating costs down; tracking capital from multiple investors; accurately reporting to investors; complying with customer-specific contractual agreements; and meeting complex industry regulations and accounting rules.

Cloud ERP

Additionally, as the organization grew quite rapidly, it had to handle an increasing amount of data, including financial operations, transactions, work orders, employee and customer information, etc. Though the company struggled to manage all these with Microsoft Excel, Word, PDF files, and different accounting software solutions, Nathanial Fairweather, the managing director of PMSNZ, has come to the conclusion that they needed a cloud ERP solution able to sustain rapid growth and adapt easily to new business needs. After a series of deliberations, they’ve chosen Acumatica’s cloud software startup program.


Unlike other ERP systems, Acumatica’s start-up program has been especially developed for small, young organizations. This means that it can help start-ups go a long distance without upgrading to advanced functionality. The system not only is affordable, but also can keep up with unique business requirements, while offering the functionality a start-up may need to grow its organizational structure and expand into new markets.

Furthermore, companies must find a way to comply with unique needs and demands if they want to remain competitive. Often, this means developing custom products and services. But how can a small start-up handle the complexity usually associated with custom processes? By adopting an agile, flexible yet robust cloud ERP solution, such as Acumatica.

Embedded with a complete suite of business management capabilities, Acumatica can help you:

  • Save money – Delivering cloud-based ERP functionality, this system allows organizations to avoid investments in hardware infrastructure and IT support, which translates into lower costs.
  • Eliminate the need for in-house IT personnel – By hosting your applications in the cloud, you don’t need personnel to manage specific IT tasks, such as server configurations, maintenance, and technical problems. Instead, your staff can focus more on business processes that improve revenue generation.
  • Benefit from advanced scalability – Acumatica is one of the few cloud ERP solutions that are completely scalable. This means that it can grow together with your business, enabling user and functionality adjustments according to changing business demands. You can also try out new third-party software and implement applications for small user groups without making a large investment.
  • Get flexible, accurate reporting – Unlike other enterprise management solutions, which limit the number of reporting functions users can access, Acumatica makes available the same reporting options to all of its customers, including start-ups.
  • Develop a business continuity plan – Business continuity is very important for a young organization trying to build its brand reputation. To help you with this, Acumatica provides a series of tools that facilitate real-time backups, off-site encrypted synchronization, automatic failure testing, etc., enabling efficient disaster recovery and business continuity planning.
  • Get the latest security features – The team behind Acumatica has much more experience in securing company information than a typical in-house IT department. Since Acumatica provides a variety of security features, from access controls to data encryption and sever-based logic processing, your data is more secure with this solution deployed to Microsoft’s Windows Azure than it would be in your own server room.

Acumatica: The Cloud ERP System You May Be Looking For

Coming back to the case study mentioned above, Acumatica helped PMSNZ increase its productivity by 20 percent and obtain ISO 9001 Quality management System certification in the first year, while keeping integration, customization, and licensing costs at a minimum.

As Fairweather said, the biggest payoffs of using this cloud ERP system were the ISO certification and the flexible licensing model, which enabled easy addition of new users without having to pay extra fees. Another key benefit was the perfect integration of business data with key processes, allowing the start-up to streamline all operations from day one. Additionally, as this young company continues to grow, many of the features it needs are already there or can be configured quickly and easily.

Cloud ERP

Transforming Your Business With Acumatica Cloud ERP

Cloud computing can help organizations improve efficiency and achieve greater agility across all business areas. But great things happen especially when industry-specific solutions, such as enterprise resource planning (ERP), are deployed to the cloud. A company that combines cloud computing with the right ERP solution can realize incredible benefits, more quickly, and with lower costs compared to an organization using an on-premise ERP solution.

Cloud ERP

Transform your Business with Cloud ERP

Although all ERP solutions target the same industries (e.g. manufacturing, distribution, food processing, and services sector), only a cloud computing system allows you to access information from anywhere, at any time, get true real-time, in-depth insights into business operations, make data available to all those who need it, address and solve problems in a timely manner, and automate processes to ensure consistent work flows. Specifically, cloud ERP can help you:

  • Streamline processes – Whether your goal is to consolidate your geographically dispersed company or to gain more visibility into your business operations, the journey to enterprise cloud computing must always begin with defining the improvements you seek. If you intend to reduce the downtime associated with ERP system implementation and maintenance, and to eliminate the manual operations known to cause inefficiencies and create error-prone results, an ERP solution deployed to the cloud might be the answer you’re looking for.
  • Minimize investments – Typically provided on a pay-as-you-go basis, cloud computing delivers sophisticated ERP solutions with minimal investments. Savings occur in three main areas: 1) cloud ERP systems are accessed from web browsers, while the software and data are stored by vendors in their servers – this means that you don’t need to invest in costly hardware infrastructure; 2) most cloud implementations follow a phased approach, delivering a cohesive implementation process and reducing risks by allowing implementers to correct errors as they occur; 3) there are no labor costs associated with in-house technical administration of cloud computing systems.
  • Simplify implementations – Streamlined implementation is another strong point of cloud ERP. Default configuration settings streamline the entire implementation process, reducing the time and costs associated. However, you have to delineate clear goals and metrics before starting the implementation process.
  • Operate as a single entity – In today’s global economy, the ERP solutions deployed in the cloud bring about one more benefit: the ability to implement the same system in all subsidiaries and interconnect various activities to form a single entity. Using the cloud to connect the main office to different locations will allow you to benefit from real mobility, boost efficiencies, and reduce capital expenditures in the long run.

Since small companies can now benefit from the same computing power and speed as larger organizations, they can handle any operations, respond efficiently and quickly to changing market conditions, and execute processes with greater responsibility. In a nutshell, small companies now have an equal opportunity to grab their share of the market.

Although the importance of execution capability cannot be neglected, another essential factor relates to expert knowledge of what needs to be done when implementing an ERP system. Any cloud ERP solution consists of a data repository and a series of best practices. But only the service provider knows how to perform technical configurations, what modules and settings to enable and disable, what analytical tools to select, and how to adjust system processes to help you exploit the true potential of the solution you’ve chosen.

Furthermore, an expert in enterprise cloud computing can help you define your business goals and strategic objectives, and narrow down your organization’s needs, while serving as a trusted advisor throughout the implementation process. Since most SMBs don’t possess in-house IT staff to perform complex ERP implementations, finding a trustworthy consultant willing to offer unbiased guidance is sometimes more valuable than knowledge and experience.

In conclusion, to make the most of cloud computing, irrespective of the sector in which your organization operates, the first thing you need to do is to define your goals along with the improvements you seek. Then, find a reliable service provider who isn’t only able to recommend the right cloud ERP solution for your company, but also ready to walk you through the implementation process.


Acumatica Cloud ERP

Acumatica Cloud ERP: ERP And CRM Integration

Competing with large organizations isn’t easy, especially for a small company already living close to the edge. While industry giants have all the resources they need to conquer markets, SMBs are struggling to keep up with them by adopting advanced ERP and CRM software solutions. Though these systems could help small organizations grab more market share, the implementation and maintenance costs usually associated go far beyond what most SMBs can afford. But that’s very likely to change.

ERP and CRM Integration in the Cloud

Acumatica cloud ERP integrated with CRM functionality is one of the most affordable and efficient business solutions a small organization can get to automate processes, systemize activities, identify new business opportunities, and manage the relationship with customers. By incorporating CRM in ERP, Acumatica connects a series of critical applications in a single system, minimizing the risk of errors and improving efficiency.

Acumatica Cloud ERP

In the absence of this system, employees would have to complete many tedious, often error-prone, manual tasks that slow down processes and add to operational costs. For example, your sales personnel will need to enter new customer information manually into the CRM module and then email it to the accounting team. Someone in accounting must collect data and then enter it – again, manually – into the ERP system.

Unlike other ERP solutions that mainly converge to streamline, optimize, and automate basic business processes, Acumatica cloud ERP focuses on many other areas, including identification of new markets and customers, lead conversion, and back-end order fulfillment. As unexpected as it may seem, the last three elements are closely linked to business growth: the faster prospects turn into leads, and leads into customers, the sooner orders are shipped and more products are sold within the same timeframe, which usually results in higher profit margins. Thus, a small company using Acumatica has great chances to get more business and compete more efficiently in the marketplace.

Besides all these, Acumatica delivers a wide range of benefits, relating to:

  • Processing speed – Delivering a fully integrated ERP-CRM solution, Acumatica is much faster than any ERP system complemented with separate CRM components. Let’s assume that an opportunity opens up in Acumatica’s CRM module. Since the CRM module is now part of ERP, any changes made in CRM will automatically impact the entire system, triggering specific processes in ERP, including payment and order fulfillment. Conversely, if the module operates as a separate component, communication could be delayed or interrupted, which may result in missing an order.
  • Versatility – To fit the needs, demands, and IT capabilities of all users, Acumatica makes available multiple deployment options, including on-premise and cloud models. This means that it can grow with your organization, while keeping it running smoothly. Additionally, it interconnects all areas of your business, from finance, sales, and marketing to support staff and business partners.
  • Accuracy – As soon as data is introduced into the system, it can be used in a wide range of processes, without requiring extra manual processing. This ensures that relevant, correct pieces of information make it from one application to another. Since Acumatica cloud ERP is seamlessly integrated with CRM, up-to-date information is distributed in real time to all departments.
  • Cash Flow – ERP and CRM integration is critical for generating automate payment reminders and alerting finance personnel. This could help you identify revenue in a timely manner and avoid situations in which your cash flow runs lower than the minimum accepted.
  • QuotesAcumatica cloud ERP combined with CRM allows your employees to access customer profiles, previous quotes, price updates, etc. This is especially useful when a repeat customer requires a new quote or wants to negotiate the quote provided. In this case, your sales reps can access the system and check the information they need in order to offer the client a fair price.

Since Acumatica makes available ERP and CRM functionality on a single platform, viewing information, adding and removing data, checking order statuses, creating reports, processing payments, and completing many other tasks is now a snap. Even more, by integrating Acumatica cloud ERP and CRM with other software solutions, you can get integrated views of your company, from general overviews down to very specific details.

Acumatica Cloud ERP

Acumatica Cloud ERP: Why Choose Acumatica?

Nowadays, most ERP solutions incorporate critical business functionality, which enables companies manage different business areas, from financial, manufacturing, project accounting, and distribution operations to customer and vendor relationship. But more important than the functionality provided is the platform on which an ERP solution has been built, as it dictates how efficient, robust, and flexible the system is, how it integrates with third-party software, and even how new features will be developed and added to the core functionality.

Acumatica Cloud ERP

From this viewpoint, Acumatica Cloud ERP delivers one of the best software alternatives you can get for your company. Since it provides a variety of applications and tools on a single platform, the system consolidates all business information and processes, while enabling users to adopt the SaaS delivery model quickly and easily.

Cloud ERP: Why Choose Acumatica?

Developed on the latest cloud and mobile technologies, Acumatica Cloud ERP platform, commonly referred to as xRP platform, takes advantage of the Microsoft stack, which provides superior flexibility and scalability via Visual Studio and clustered web servers/databases.

Thanks to the solid, versatile, and scalable xRP platform, users are able not only to benefit from the current Acumatica ERP functionality, such as MySQL, Single Sign-On, Amazon RDS, B2B ordering, and multi-warehouse purchasing and allocation, but also to build new features and applications. This will allow organizations to broaden the capabilities of Acumatica and use the system in a variety of niche areas, ranging from healthcare, education, manufacturing, and distribution to oil and gas. For organizations with specific needs, Acumatica delivers additional functionality, which can be used to integrate the system with multiple applications simultaneously, schedule transactions according to customers’ needs, and define business operations based on sub-account restrictions.

Since Acumatica offers a wide range of applications on a single platform, streamlining business processes has never been easier. For instance, you can create custom dashboards and reports to get complete information on inventory items, order statuses, customer and vendor information, etc. Below are a few elements that differentiate Acumatica Cloud ERP platform from other solutions intended for SMEs.

  • Access – Delivering a web-based ERP solution, Acumatica authorizes user access to real-time information via any web browser, both on PCs and mobile devices. No matter how many users access the system, Acumatica allows them to navigate from one application to another and complete different tasks rapidly.
  • Customization – Acumatica’s features and applications are fully customizable, giving you the ability to custom design and set integrations, reports, workflows, dashboards, etc. Additionally, the xRP platform enables the redistribution of customizations, helping you avoid conflicts with existing applications and features.
  • Deployment – By making available a variety of deployment configurations, Acumatica enables the organizations trapped in legacy technologies to update their systems rapidly, while staying abreast of upcoming changes in ERP. On the other side, Acumatica Cloud ERP allows you to switch back from SaaS to on-premise deployment alternatives hosted at a datacenter, as your business requirements change. Being able to switch between different deployment models can help you keep business costs to a minimum.
  • Experience – The new xRP platform delivers a rich interface along with flexible on-page navigation, offering a fast, dynamic, and intuitive user experience. Acumatica displays different operations on a single screen so that you can manage everything more easily. As well, advanced filtering in grids, improved keyword research, superior drag-and-drop functionality, and total integration with Excel enable you to complete various tasks more quickly than before.

The new Acumatica platform not only makes results available when you need them, in succinct yet clear and comprehensive views, but also allows you to customize and extend system capabilities to meet very specific business needs. In a nutshell, Acumatica delivers a very convenient business solution, which is embedded with all the tools you may need to accelerate integration and transformation in various business scenarios.

Acumatica’s platform-versus-application approach is fairly new – and somehow unexpected – in ERP. However, with an increasing number of users finding the Acumatica Cloud ERP easy to work with, industry watchers believe that the new approach will entail significant change in the ERP sector.

Cloud ERP

Cloud ERP: The Perfect Solution for Startups Today

It’s hard to deny the explosion of ERP solutions available today for small, medium, and large enterprises. Further, the claims made by most ERP vendors sound fantastic. Now, the question is: are they fantastic to all companies, regardless of their niche? Do all organizations need an ERP system? When an enterprise is evaluating ERP solutions, does its size matter? What about startups? Could they really benefit from an ERP system? Should they opt for an on-premise or a cloud ERP solution?

Yes, we know, there are so many questions. However, choosing the right ERP solution for a startup is almost impossible without answering all these queries.

Cloud ERP for Startups

The first years are always tough for a startup. Not only is the company new, which means that it doesn’t have a stable, growing client base; also the business owner is looking for ways to save money. This often means cutting down on business expenses.

cloud erp

As a result, most startups cannot afford to invest in high-end ERP solutions, which are way too expensive for a young company struggling to survive in a weak economy. Therefore, most startups turn to basic accounting systems, which lack the functionality and flexibility they need to keep up with today’s fast-changing marketplace.

However, everything is about to change. Acumatica, a leading provider of business management software products, have specially developed a cloud ERP solution, called the Startup Program, for newly established businesses. The product makes available a series of accounting and business management capabilities that entrepreneurs can use to take control of their companies. By opting for Acumatica’s Startup Program, you can benefit from:

  • Out-of-the-box functionality: Set by default, Acumatica provides valuable insights into key business area and processes as soon as you implement it. Even greater is that the system can be integrated with existing software solutions, customized according to your needs, and complemented with a variety of applications and tools required to meet specific business goals and industry functionality.
  • Superior flexibility: Acumatica offers great deployment flexibility, allowing users to host business information on premise or in the cloud, in multi-instance or multi-tenant environments. If you choose the cloud ERP alternative, you’ll be able not only to use Acumatica on any device, but also to access information and applications from anywhere, at any time. This software solution is also compatible with a variety of web browsers, including Internet Explorer, Chrome, Safari, and Mozilla Firefox.
  • Real-time collaboration: Similar to other ERP solutions, Acumatica comes with a centralized database, which means that everyone has access to the same information, which is updated in real time according to the changes performed by users. With Acumatica, you can generate or access last-minute reports to make informed, timely decisions.
  • Useful technology: Acumatica’s Startup Program can handle large volumes of data and transactions with ease. Internet of Things (IoT), Big Data, Bring Your Own Device (BYOD), Bring Your Own Cloud (BYOC), and Bring Your Own Network (BYON) along with Social Customer Relationship Management (CRM) are just a few concepts the system is able to manage without third-party applications.
  • Advanced features: Complemented with multi-company, multi-language, and multi-currency capabilities, Acumatica can help you expand into international markets easily and quickly.
  • Simple yet effective development environment: The Startup Program makes available the .NET technology framework, which means that the system can be further developed without having to employ the services of other developers.
  • Subscription options: Acumatica gives you the opportunity to invest in a traditional software license or to go for a subscription plan that makes sense for you.

The features included in the Startup Program have been especially developed to help entrepreneurs handle and streamline different business areas, including financials, distribution, project accounting, and CRM. Additionally, the solution is completely scalable, which means that it grows with your organization, offering complete support through various stages of the business lifecycle.

Enabling users to switch between on-premise and cloud ERP system alternatives and add new functionality as needed, Acumatica is one of the most reliable, cost-effective ERP solutions you can get for your startup.

Cloud ERP

Why Acumatica is Better than QuickBooks for Growing Organizations

After a few years, many growing organizations realize that QuickBooks is no longer enough for their thriving business. While the software is an excellent accounting system for small and medium-sized enterprises, its capability is limited and if you are expanding, it can slow down your business.

Most businesses that outgrow QuickBooks opt for Acumatica cloud ERP. The ERP solution is more robust and better at handling the complexities brought about by expansion.

Acumatica helps businesses eliminate manual business management processes through an integrated set of accounting, sales, inventory, customer management and ecommerce modules.

Acumatica ERP

If you find that QuickBooks is unable to generate the reports you need, most of your accounting reporting is done in Excel, or have inadequate visibility of various areas of your business, it may be time to look into an ERP solution.

Signs that You Have Outgrown Your Software

How can you know it’s time to move from QuickBooks to an ERP solution?

  • You need to create custom consolidated financial reports for multiple companies.
  • You are constantly jumping back and forth between different applications due to a lack of integration.
  • Your organization has a need for audit and compliance reports.
  • You need to consolidate companies with multiple currencies into one or process multi-currency transactions within one company.
  • You are wasting too much time on billing your customers and duplicate data entry.
  • You cannot determine the organization’s true cash balance.
  • You have more than a few transactions that need to be entered per month.
  • You have more than 15 users and most of the time, need to provide them with full or read-only access to your accounting software.

According to a report by Tech Validate, 30% of Acumatica users transition to the software from QuickBooks. The major reason for transitioning is the need to have a robust ERP solution that can provide more business insight and support their successes and growth.

Why Use Cloud Business Management Software

Data is always changing when transactions are done. A business management software treats your business events as end-to-end processes, enabling you to have a real-time look on the status of your business. For example, when a completed order is shopped, an invoice is produced and inventory balances automatically updated.

Cloud based ERP solutions like Acumatica provide robust functionality and sophisticated reporting capabilities for small but growing companies. The solution can be configured to meet the exact needs of your company and deployed in a variety of platforms.

Cloud based systems are flexible enough to fit a business of any size, so they grow with the company. The solutions can also reduce paper transactions, manpower and transaction cycle time in your organization.

Any cloud provider you choose should understand your business to provide a robust solution that will increase efficiency and ensure accuracy. Acumatica is one such solution.

Advantages of Acumatica over QuickBooks

i) Automated Business Processes

Acumatica automates most business processes, eliminating manual time-consuming work that can limit your organization’s growth. The ERP makes it easy to carry out different processes such as timesheet entries, expense report submissions, sales quote approvals, purchase order approvals among others.

ii) Real time Reports

Acumatica provides real-time reporting to multiple users, regardless of their location. Users can see reports by department, product or office from a configurable chart.

iii) Global Business Ready

The ERP software simplifies the accounting process of organizations doing business in multiple jurisdictions. Through Acumatica, users can manage multiple entities, languages and currencies in a single integrated system. Users can also perform currency revaluations and translations and consolidate offices and products worldwide.

iv) Audit Trail

An audit trail is critical for organizations looking to achieve compliance goals. Acumatica provides a complete audit trail, enabling you to understand who, where and where transactions were approved and entered.

v) Integration with Third Party Systems

Acumatica delivers a full set of accounting, inventory management, purchasing, customer management and other business management solutions. The ERP features import/export tools and has a robust API that allows integration with third party systems such as Avalara.

Businesses that have outgrown the capabilities of QuickBooks can upgrade to Acumatica to enjoy a robust, more integrated accounting solution that can be deployed on-premise, hosted or purchased as an all-inclusive SaaS solution.


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